Working Smart with Meetings – Power Hour

Learn how to plan, facilitate and follow up on meetings that deliver clear outcomes, stronger engagement and better use of time. Discover practical strategies, Microsoft Teams tips and Copilot tools to make every meeting count.

Working Smart with Meetings Power Hour

How much of your week disappears into meetings, and how many of them truly earn their place?

This high energy Power Hour shows you how to make every meeting count, before, during, and after, so your time is spent on outcomes rather than overruns.

You will learn how to test whether a meeting is even needed, build a purposeful POSTE agenda, and set up Microsoft Teams and Outlook so the technology works for you. We will also show how Copilot and AI note taking can capture decisions, actions, and summaries for you automatically.

From there we explore the three key meeting roles, simple ways to stay on time, and practical techniques for managing different meeting personalities so everyone stays engaged. You will finish with a follow up and evaluation routine that turns good intentions into completed actions.

Whether your meetings are in person, virtual, or hybrid, you will leave with practical tools you can apply in your very next meeting.

What Will I Learn?

Participants will gain the skills and insights to:

• Determine whether a meeting is necessary and define clear meeting objectives
• Create structured agendas that improve focus and engagement
• Use Microsoft Teams and Copilot to simplify meeting preparation and follow-up
• Understand the key roles that contribute to effective meetings
• Apply practical techniques to manage time, participation and meeting dynamics
• Capture actions, decisions and outcomes more efficiently

What to Expect

In this session, you will explore how to make every meeting count by improving what happens before, during and after the meeting itself. You will learn how to challenge unnecessary meetings, create purposeful agendas, leverage Microsoft Teams and Copilot, and facilitate discussions that stay focused on outcomes.

Through practical examples and proven techniques, you will discover how to improve participation, manage challenging meeting behaviours and establish simple follow-up routines that drive accountability. By the end of the session, you will have practical tools you can apply in your very next meeting.

How Will it Help Me?

By attending this session, you will:

• Reduce time wasted in unnecessary or unproductive meetings
• Improve meeting outcomes through better planning and facilitation
• Increase engagement and participation from attendees
• Capture decisions and actions more effectively using Microsoft Teams and Copilot
• Strengthen accountability through structured follow-up processes
• Create more productive meetings that deliver value for both participants and the organisation

Learn More About Working Smart with Meetings Power Hour

Before the Meeting

• Deciding whether a meeting is necessary
• Defining objectives and desired outcomes
• Creating a purposeful POSTE agenda
• Setting up Microsoft Teams and Outlook for success

During the Meeting

• Understanding the three key meeting roles
• Keeping discussions focused and on time
• Managing different meeting personalities and behaviours
• Encouraging participation and engagement

Technology and AI Tools

• Using Microsoft Teams effectively
• Capturing decisions and actions with Copilot
• AI note-taking and meeting summaries
• Reducing administrative effort

After the Meeting

• Following up on actions and commitments
• Evaluating meeting effectiveness
• Driving accountability and completion

Audience

This session is ideal for:

• Team leaders
• Managers and supervisors
• Project managers
• Executive assistants
• Professionals who regularly organise or attend meetings
• Anyone looking to improve meeting effectiveness and workplace productivity

Format

• 1-hour Power Hour delivered face-to-face or virtually via Microsoft Teams

What’s Included

• Interactive Sessions
• Expert Guidance
• Certificate of Completion